AllSheets

Privacy Policy

Effective date: September 9, 2026

This Privacy Policy explains how AllSheets, operated by AllSheets LLC (“AllSheets,” “we,” “us,” or “our”), collects, uses, and shares information when you use the AllSheets websites and call-sheet application (“Services”). By using the Services, you agree to this Policy.

Contact: AllSheets LLC, 2528 Cedar St, Philadelphia, PA 19125 · support@getallsheets.com

1. Who this covers

AllSheets provides software used by film and video production teams. Cast and crew receive call sheets and scheduling notifications from a production using the Services.

2. Information we collect

Information you or a production provides:

• Contact details: name, mobile phone number, email address.
• Production details: role/department, call times, locations, and optional notes you choose to share (e.g., dietary needs/allergies you submit when confirming).
• Profile photo: one you upload, or the profile picture from your Google account if you sign in with Google.
• Crew profile, if you choose to create one: your typical roles, a short bio, a portfolio link, availability, and a city-level region.
• Billing details, if you subscribe to a paid plan: payments are processed by Stripe, and we receive and store your subscription status, seat count, and billing contact. Your full card number never touches our servers.

Information collected automatically:

• Basic device/usage data and log information, including which features are used, how call sheet pages are read (for example which sections are viewed and how far the page is scrolled, in aggregate, not tied to your name), and an approximate region derived from your IP address (never your precise location). We use first-party analytics only.
• Local browser storage (e.g., theme and display preferences). We do not use advertising cookies.

3. How we use information

• To create and deliver call sheets and send call-time notifications and updates.
• To let recipients review and confirm their call times.
• To operate, secure, support, and improve the Services.
• To send account holders occasional product news about AllSheets. You can turn these off in Settings under Email Preferences, or with the unsubscribe link in any such email; call sheets and account emails are operational and keep arriving.
• To comply with legal obligations.

4. Mobile messaging (SMS/text)

If you provide a mobile number to a production using the AllSheets Services, we may send transactional text messages such as your personal call-sheet link, call times, and schedule changes.

• Consent: You provide your number to the production when you are engaged for a project; message consent is obtained at that time. Full program details: getallsheets.com/sms.
• Message types & frequency: Messages are transactional and tied to specific shoot dates; frequency varies by production and your bookings.
• Carrier note: Message and data rates may apply.
• Opt out: Reply STOP to any message to stop receiving texts. Reply HELP for help, or contact support@getallsheets.com.
• No marketing: These messages are operational, not promotional/marketing.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All categories mentioned above exclude text-messaging originator opt-in data and consent; this information will not be shared with any third parties.

5. How we share information

We do not sell your personal information. We share it only:

• With the production you are working with (so they can manage their call sheet and crew).
• With service providers who operate the Services on our behalf, under contract, including: payment processing (Stripe, for paid subscriptions), messaging delivery (Twilio), email delivery, application hosting and database/storage, weather and map/geocoding lookups for locations, and AI-assisted text parsing used to build schedules. These providers process data only to provide their services to us.
• For legal reasons (to comply with law, enforce terms, or protect rights, safety, and security).
• In a business transfer (merger, acquisition, or sale of assets).

Your profile picture

If you have an AllSheets account, your profile picture (one you upload, or the picture from your Google account when you sign in with Google) is shown to productions that already have you in their contacts: on their call sheets, live links, and PDF exports, so people can recognize each other on set. Your picture is yours to control: changing or removing it in Settings updates it everywhere it appears.

If you haven’t set a picture, a production that has you in their contacts may add one to their own entry for you (productions are responsible for having your permission to use a photo of you). A production’s photo appears only in that production’s contact book and on the call sheets they create, never on your public profile, and the moment you set your own picture, yours replaces it everywhere.

AllSheets Network (crew profiles)

Listing yourself in the crew network is off by default. If you turn it on (Settings › Profile › AllSheets Network), the details you choose to publish (your typical roles, a short bio, a portfolio link, your availability, and a city-level region) become visible to producers and admins on Company accounts so productions can find you for work. Nothing is published unless you switch it on, and you can switch it off at any time: delisting takes your published profile down everywhere, not just out of search. We store only a coarse, city-level location (never your street address), and your profile is never visible to people without an AllSheets account, nor to accounts without a paid Company seat: both searching the network and opening a profile require one.

Your email address is never displayed on your profile or in search results. When you are listed, a production with a paid Company account can add you to their contact book so they can put you on call sheets; that shares your name, profile picture, published roles, and email address with that production. We notify you by email each time a production adds you, these additions are limited and logged, and delisting yourself stops new ones. Productions that added you before you delisted keep the contact details that were shared, the same as any contact exchange.

Separately, a Company account can send you an intro: a short note relayed by AllSheets to your email address without showing them that address. If you reply, your reply (and with it your email address) goes directly to the producer; if you do not, they never see it. Intros are capped per company per day, each one is logged, every intro email carries a one-click link that stops them, and the “Let producers send me intros” switch in Settings turns them off entirely.

The network also has two things that are not published. The detailed experience notes are never shown to anyone; they are used only to work out which searches you are a good answer to, so what you write there can affect where you appear in a production’s results even though they cannot read it. A resume you upload is stored privately and stays private unless you tick the box to share it, and even then it is only ever handed out through a temporary link to Company accounts viewing your profile. You can delete either at any time.

Where you appear in a production’s search results is worked out from how close you are to the shoot, the availability you set, how complete your profile is, and how much work you have on AllSheets. It is not a rating, we do not score or rank you against other crew for anyone to see, and no measure of your activity is displayed to producers.

Google Workspace APIs: Limited Use

If you sign in with Google, we receive your basic Google profile: your name, email address, and profile picture (used as described above). If you additionally choose to connect your Google account, AllSheets accesses your Gmail messages and attachments on a read-only basis to find and import your call sheets, and your Google Calendar to show scheduling conflicts and add your shoot days. AllSheets’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We do not sell this data, do not use it for advertising, and do not use it to train generalized artificial-intelligence or machine-learning models. AI-assisted parsing of call sheets is used only to provide the import feature you requested. You can disconnect Google access at any time in Settings.

6. Data retention

We keep information for as long as needed to provide the Services and for legitimate business or legal purposes, then delete or anonymize it.

7. Security

We use reasonable administrative, technical, and physical safeguards to protect information. No method of transmission or storage is 100% secure.

8. Your choices and rights

You can delete your account and personal data yourself, at any time, in Settings › Login & Security. It takes effect immediately, and the screen tells you first whether any workspace would be deleted along with it. You may also request access to or correction of your personal information, or ask us to delete it for you, at support@getallsheets.com. You can opt out of texts at any time by replying STOP. Depending on where you live, you may have additional rights under applicable privacy laws.

9. Children

The Services are intended for production professionals and are not directed to children under 13, and we do not knowingly collect their information.

10. Third-party links

Our Services may link to third-party sites we don’t control; their privacy practices are their own.

11. Changes to this Policy

We may update this Policy from time to time. Minor changes, like clearer wording, take effect when we post them with a new effective date.

If we make a material change, meaning we start collecting something new, share your information with someone new, or use information we already hold for a genuinely new purpose, we will tell you before it takes effect. We will email the address on your account and show a notice inside AllSheets, at least 30 days ahead where the change affects information we have already collected. Where the law requires your consent for a new use, we will ask for it rather than assume it.

Every revision is listed in the “What changed” section at the bottom of this page, in plain language, so you never have to re-read the whole Policy to find out what moved.

12. Contact us

AllSheets LLC
2528 Cedar St, Philadelphia, PA 19125
support@getallsheets.com

See also our Terms & Conditions and SMS program details.